Exactly one week ago, I was heavily involved and the appointed ‘events manager’ for my first ever client summit (code name: Stark Expo 2010).
The planning started in March, with venue searching, meeting/calling/emailing with various hotel sales staff. At the end of every hotel visit, I would usually give a short summary of the hotel, provide photos & POV. It was no easy task, considering many changes along the way, budget limitations, clients’ regulations (based on their coy’s policies) and many more. I wondered how I was actually going to manage half of all these – along with my other ‘partner in crime’.
But it all came through, and efforts paid off. My partner tooth hurt so badly, and she held off seeing the dentist long enough that days just before the summit – she had to back out from participating in the event. In addition, the team was going through the beginning of planning season, along with campaigns and report closure before the end of the fiscal year. I was a little concern in get additional help (now that I was one partner down), but was only too grateful when everyone was willing to chip in, staying back with me late just to pack, wrap and ribbon ’em goodie bags.
I didn’t know what to expect, with the official kickoff on Wednesday. But all I had in my head was that everything (from food to transport to hosting external speakers) had to be as smooth as possible. I was always thinking 2 steps ahead, 2 hours ahead, 1 day ahead – ensuring that everything had been properly arranged to leave no room for confusion to any of our guests. And I’m happy that it worked! 🙂
Received my share of gratitude hugs from the bosses during the night entertainments. And quite honestly, that made my day. Felt utterly appreciated.
Would I take on the role of planning for another similar event in the future? In a heartbeat!